Office 365 Sharepoint Online Content Migration Project for aFederal Government from Sharepoint 2013

Federal Government Agency approached SP Tech to migrate their in-prem application and content from Sharepoint 2013 to Sharepoint Online using Metalogix Content Migration Tool and Sharegate.

About Client

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Our client was a Federal Government Agency. They have existing Sharepoint 2013 environment. They took the initiative to modernize Application to Sharepoint Online and moving all the contents to Office365, Sharepoint Online and One Drive.

How we did it?

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Challenge: Identify all the webparts, workflows, events, alerts in existing sites

We need to identify all the custom application and all the webparts, workflows, alerts, custom layouts which cannot be migrated. Content cleanup will be also big tasks for all the Business Units.

Solution: We identify Metalogix Content Migration tool for Migration.

The major challenge from our part was to first understand all the intricate part of Sharepoint 2013. We use Metalogix Expert tools to analyze Sharepoint 2013 Environmnent.

Challenge: Users not able to find their sites.

One of most challenge we listened from our users is that they cannot able to find their sites.

Solution: We decided an option to create MegaMenu showing 6 Business Units and all the offices underneath it.

Microsoft launched new SharepointFramewor (SPFx) which allows to create extensions. We created MegaMenu for our site using new Sharepoint Framework (SPFx) Solution. We use Offices Taxonomy to show Navigation.

Challenge: Existing Sharepoint 2013 Sites has large amount of Data and 6 custom applications

It was a big migration project and we need a roadmap and tool to make this migration successfull.

Solution: Metalogix Content Matrix Tool

Our Team did look into many migration tool like Sharegate, Metalogix and more. We see the benefits and support of Metalogix Content Matrix Tool. We use Metalogix Export tool to generate the Pre-Migration Reports with all the key statistics.

Challenge: How to validate Pre-Migration and Post Migration Content

Manual Testing is not feasible when we are dealing with 350 GB of Data with multiple Sites, Lists & Libraries.

Solution: Creating Powershell Scripts for Pre and Post Migration

We create many different Powershell script to do pre-migration validation against Sharepoint 2013 and post migration validation to Sharepoint Online.
+ Existing Sharepoint 2013

Challenge: Identify all the webparts, workflows, events, alerts in existing sites

We need to identify all the custom application and all the webparts, workflows, alerts, custom layouts which cannot be migrated. Content cleanup will be also big tasks for all the Business Units.

Solution: We identify Metalogix Content Migration tool for Migration.

The major challenge from our part was to first understand all the intricate part of Sharepoint 2013. We use Metalogix Expert tools to analyze Sharepoint 2013 Environmnent.
+ Site Navigation

Challenge: Users not able to find their sites.

One of most challenge we listened from our users is that they cannot able to find their sites.

Solution: We decided an option to create MegaMenu showing 6 Business Units and all the offices underneath it.

Microsoft launched new SharepointFramewor (SPFx) which allows to create extensions. We created MegaMenu for our site using new Sharepoint Framework (SPFx) Solution. We use Offices Taxonomy to show Navigation.
+ Metalogix Content Matrix

Challenge: Existing Sharepoint 2013 Sites has large amount of Data and 6 custom applications

It was a big migration project and we need a roadmap and tool to make this migration successfull.

Solution: Metalogix Content Matrix Tool

Our Team did look into many migration tool like Sharegate, Metalogix and more. We see the benefits and support of Metalogix Content Matrix Tool. We use Metalogix Export tool to generate the Pre-Migration Reports with all the key statistics.
+ Content Migration Powershell Validation

Challenge: How to validate Pre-Migration and Post Migration Content

Manual Testing is not feasible when we are dealing with 350 GB of Data with multiple Sites, Lists & Libraries.

Solution: Creating Powershell Scripts for Pre and Post Migration

We create many different Powershell script to do pre-migration validation against Sharepoint 2013 and post migration validation to Sharepoint Online.

Key Features

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Microsoft’s SLA ensures 99.9% availability with Office 365.

Data protection services are provided to prevent the loss of Sharepoint Online data.

Microsoft manages the environment and ensures all updates and patches are deployed.

In past, updating server used to be huge task and was big overhead for an organization. Now, no more server needed.

Development in SharePoint Online and Office 365

Microsoft has made it easy to adopt SharePoint Online Apps development by building an Apps service infrastructure, enabling Azure platform as a service (PaaS) and Azure Cloud Services (ACS).

Simplified User Profile Management

With SharePoint Online, you don’t need to do synchronizations anymore. Users are pulled into Office 365 and are synching automatically with your Active Directory, which is a similar experience from On-Prem.

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